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PART I : NAME AND PURPOSE
1. The name of this organization shall be "Hong Kong
Public Administration Association" (HKPAA). Hereinafter
referred to as the Association. The name of the Association
in Chinese shall be "香 港 公 共 行 政 學 會"
2. The registered address of the Association is : c/o Department
of Public and Social Administration, City University of Hong
Kong, Tat Chee Avenue, Kowloon, Hong Kong. The postal address
of the Association is : General Post Office Box 3350, Hong
Kong.
3. The purposes of the Association are :
- to enhance the quality of practice and teaching of public
administration in Hong Kong;
- to provide a forum for the identification and discussion
of public administration issues; and
- to stimulate discussion and to increase public understanding
on issues of importance and relevance to public administration.
4. The Association is not permitted to engage in partisan
political activities.
PART II : MEMBERSHIP
5. Membership is open to any person interested in the purposes
of the Association. In applying for membership applicants
shall submit to the Association completed application forms.
They shall become members when their applications are approved
by the Executive Committee, and when they have paid their
membership fees. Membership fees paid shall not be recoverable.
6. Members are entitled:-
- to attend meetings;
- to elect, be elected, propose and vote;
- to implement and participate in activities organized by
the Association; and
- to enjoy all facilities provided by the Association.
6(a). Having regard to the admission criteria in Article
6B below, the categories of membership are:
- Fellow (designation as FHKPAA),
- Member (designation as MHKPAA), and Student Member.
6(b). The admission criteria of the members in Article 6A
shall be:
Fellows
Fellows shall be nominated by the Executive Committee. A
member shall be eligible to apply to the Executive Committee
for nomination as a Fellow if he/she fulfils the following
requirements:-
- He/She has been a Member of HKPAA for not less than 3
years,
- He/She is able to satisfy the Executive Committee that
he/she is a fit and proper person to become a Fellow, both
in respect of his own character and in respect of the position
he holds;
Provided that the Executive Committee shall have the right
to waive the requirement set out in (a) above as the Executive
Committee may in its absolute discretion thinks fit.
Members
Any person who satisfies the Executive Committee that he
is a fit and proper person to become a Member may apply to
the Executive Committee to join as a Member. In determining
whether a person is fit and proper, the opinion of the Executive
Committee shall be final and conclusive.
PART III : ORGANIZATION, FUNCTIONS AND POWERS
7. The supreme authority of the Association shall be vested
in the Annual General Meeting and the Extraordinary General
Meeting, during the recess of which the Executive Committee
shall be the executive organ.
8. The general membership, at its Annual General Meeting,
shall elect up to eleven members, who shall, together with
the immediate past President, form the Executive Committee.
The Executive Committee shall elect, from among its members,
the President, two Vice-Presidents, the Secretary and the
Treasurer.
9. All the Executive Committee Members of the Association
shall serve on an honorary basis. Their term of office shall
be two years and they may be re-elected. Executive Committee
Members shall not become salaried staff of the Association
nor shall they receive from it any remuneration.
10. If the office of President is vacated in the course of
the year after he was elected in accordance with Article 8,
one of the Vice-Presidents shall be elected by the Executive
Committee to succeed. The Vice-Presidency shall be taken over
by one of the other Executive Committee Members elected from
among themselves.
11. If necessary, the Association may take on employees,
whose employment, discharge, and salaries shall be decided
by the Executive Committee.
12. Members of the Executive Committee will take over at
the Annual General Meeting at which they are elected.
13. The functions and powers of the General Meeting -
- to pass amendments to the Constitution the Association;
- to elect or dismiss Executive Committee Members;
- to consider and adopt the progress and financial report
of the Association;
- to decide on any innovation which the Association may
require;
- to appoint auditors and legal advisers if necessary;
- to dissolve the Association;
- in the event of dissolution of the Association, to donate
the remaining assets of the Association to a charity organization;
and
- to approve loans.
14. The functions and powers of the Executive Committee -
- to implement the resolutions passed by the General and
Extraordinary General Meetings;
- to prepare the budget;
- to attend to the daily affairs of the Association;
- to decide on the employment, discharge, and salaries of
employees;
- to make recommendations to the General Meeting;
- to establish Sub-Committees;
- to approve applications for membership;
- to prescribe membership fees;
- to enter into transactions on behalf of the Association;
- to undertake all other activities that will further the
objectives and purposes of Association; and
- to appoint the Patron of the Association.
15. The functions and powers of the respective Executive
Committee Members are as follows:
- The President shall represent the Association, direct
other members of the Executive Committee in their work,
take overall charge of the work of the Association, examine
the accounts, and preside over meetings.
- The Vice-Presidents shall assist the President and shall
act in the President's absence.
- The Secretary shall attend to the secretarial work, keep
the seals and documents under safe custody, compile the
agenda and arrange for minutes of meetings to be recorded.
- The Treasurer shall take charge of the financial matters
of the Association, including compilation of the annual
statement of accounts which, after examination by the President,
shall be posted up in the Association premises for general
information. This annual statement of accounts shall be
submitted to the President for examination 15 days before
the General Meeting to which it shall be presented for adoption.
Funds of the Association in excess of HK$1,000 shall be
deposited with a bank designated by the Executive Committee.
Apart from the recurrent expenditure, monthly extraordinary
expenses totalling less than HK$1,000 may be authorised
by the President, but if the sum exceeds HK$1,000, approval
from the Executive Committee shall be obtained before the
money may be used.
- Other Executive Committee Members shall attend to all
the work which does not fall within the duties of the officers.
- The funds of the Association shall be applied as follows:
- to settle the Association's daily expenses; and
- to promote the Association's objectives.
- The accounts shall be audited [by an auditor (or auditors)
appointed pursuant to Article 13(e)] annually and the report
presented to the Annual General Meeting for acceptance.
- All members will be liable for the debts of the Association.
PART IV : MEETINGS
16. The Annual General Meeting shall be held not later than
the 31st day of May each year and it shall be convened by
the President. Members of the Association shall be notified
of the meeting at least four weeks in advance. At least 20%
of the members shall form a quorum.
17. In the event that a quorum is not present, the President
will adjourn the meeting for one month. All members will be
notified of the new meeting. No quorum is required for the
new meeting.
18. If necessary, an Extraordinary General Meeting may be
held upon the request of over half of all the Executive Committee
Members or ten members of the Association who shall raise
such a request in written form, bearing their signatures,
to the President. Upon receipt, the President shall cause
the meeting to be held within 15 days. However, discussions
held and resolutions passed at the meeting shall be confined
to only those points listed in the request.
19. The Executive Committee shall hold meetings as and when
required. For every meeting of the Executive Committee, members
of the Executive Committee shall be notified of the meeting
at least seven days in advance.
20. Motions at all meetings shall be carried by the simple
majority of those present. The President shall have a casting
vote.
21. If both the President and Vice-President are absent from
a meeting, those Executive Committee Members present shall
elect among themselves a temporary President to preside over
the meeting.
PART V : ELECTION
21(a). At least four weeks before the Annual General Meeting,
the Secretary shall issue Nomination Forms to all members
of the Association for nominations to the Executive Committee,
which should be returned to the Association at least three
clear days before the Annual General Meeting. Names of nominees
for the Executive Committee shall be announced to members
at the Annual General Meeting, during which a secret ballot
shall be held. Nominees with the highest numbers of votes
shall be elected. If necessary, a second round of secret ballot
shall be held for nominees having the same number of votes.
The Executive Committee shall have the power to co-opt members
into the Executive Committee at any time. The terms of office
of any co-opted members shall not exceed the remaining term
of office of the Executive Committee.
21(b). After an election, the newly elected Executive Committee
members shall meet immediately or within seven days so that
they may elect the office bearers mentioned in Article 8.
PART VI : AWARDS AND PENALTIES
22. The Executive Committee may present letters of appreciation
to those who have given meritorious service to the Association.
23. Members who commit one of the following breaches may,
subject to the approval of the General Meeting, be warned
or expelled from the Association by the Executive Commit -
- violation of the local criminal law, having been convicted;
- unauthorized use of the name of the Association in unlawful
acts, thereby impairing its reputation.
24. Any member so warned or expelled who is a member of the
Executive Committee shall automatically cease to be a member
of the Executive Committee.
25. The Executive Committee shall manage the finances of
the Association to maintain a positive cash flow. If they
advocate a temporary change by way of a loan or scheme which
will exceed the existing assets of the Association, they must
seek the endorsement of members through an Annual General
Meeting or Extraordinary General Meeting.
PART VII : DISSOLUTION
26. The Association may be dissolved at an Annual General
Meeting or at an Extraordinary General Meeting. At least two-thirds
of those present at the meeting with the necessary quorum
will be required to support the dissolution motion.
27. In the event of dissolution, all the remaining assets
of the Association will go to a registered charitable organization.
N.B. Hong Kong Public Administration Association was registered
under Societies Ordinance, Cap. 151, Laws of Hong Kong on
27 Sept 1990 under Ref. CP/SR/19/7888. Certificate of Registration
is kept by the Honorary Secretary in accordance with Article
15(c) of the Constitution. Amendments to Articles 8, 9, 10
and 21(b) were approved by the Extraordinary General Meeting
on 30 April 1992. Further amendment to Article 9, making the
term of office two years, was approved by the Annual General
Meeting on 22 May 1998. This paa-constitution1998.doc MS-Word97+Richwin97
version dated 991201 was converted by Mr Anthony Chua from
the paa-con2.doc EnglishWord6+Richwin4.2 version dated 980805,
both as requested and authorised by the HKPAA ExCo.
Note: Amendments to Articles 6A and 6B were approved by the
Annual Gneral Meeting on 15 June 2000.
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